Job Description
JOB SUMMARY
Carlin (The), a 162-unit older adult residential community is seeking an Office
Assistant. This role provides essential administrative support to the Property
Manager and the team, ensuring smooth daily operations of the office. This role
is responsible for handling office tasks, answering phone calls, greeting
residents and visitors, assisting with clerical tasks, and ensuring compliance
with all administrative procedures. The ideal candidate is organized, efficient,
and enjoys working in a senior living or low-income housing environment.
KEY RESPONSIBILITIES
Administrative Support:
* Assist the Property Manager and Assistant Property Manager in maintaining
files, reports, and resident records in an organized and confidential manner.
* Manage incoming phone calls, emails, and mail, directing inquiries to the
appropriate department or staff member.
* Schedule appointments and coordinate meetings as necessary for property
management.
* Assist in the preparation and distribution of notices, newsletters, and other
communications for residents.
* Perform data entry, including updating tenant information and processing work
orders.
Customer Service:
* Serve as the first point of contact for residents, guests, and vendors by
welcoming and assisting them in a friendly and professional manner.
* Address general inquiries from residents and visitors, ensuring a high
standard of customer service is always maintained.
* Assist with resident requests, providing appropriate resources or escalating
issues to the Property Manager.
Office Management:
* Maintain the cleanliness and organization of the office, ensuring supplies
are stocked and equipment is functioning properly.
* Prepare reports, forms, and other documents as directed by the Property
Manager.
* Assist with organizing community events or resident activities, including
managing event logistics.
* Manage filing systems, both physical and digital, ensuring all documentation
is properly labeled and stored.
Compliance & Reporting:
* Assist with processing rental applications, certifications, and
recertifications, ensuring documentation meets Tax Credi and RHF policies.
* Help track tenant lease agreements and other related documentation, ensuring
deadlines and compliance requirements are met.
* Prepare and submit routine property reports to the Property Manager ,
Assistant Property manager and RHF headquarters as needed.
Other Duties:
* Provide general clerical support for special projects or additional tasks
assigned by the Property Manager.
* Assist in the coordination of maintenance requests and follow up on the
status of work orders.
* Perform any other duties that support the efficient functioning of Marymount
Manor.
Qualifications
Education & Experience:
* High School diploma or equivalent required; some college or administrative
coursework preferred.
* Minimum of 2 years of experience in an administrative role, preferably in
property management, senior living, or affordable housing.
Skills & Abilities:
* Strong organizational and time management skills, with the ability to
multitask and prioritize in a fast-paced environment.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and property
management software (e.g., Yardi, RealPage) is a plus.
* Ability to maintain a high level of confidentiality and professionalism in
all interactions.
* Strong customer service orientation with the ability to interact with seniors
and residents from diverse backgrounds.
Physical Requirements:
- Ability to sit, stand, and walk for extended periods of time.
- Ability to lift or move office supplies and equipment up to 25 pounds.
- Occasional local travel may be required for errands or community-related
tasks.
Compensation
Actual base salary considers several factors including but not limited to
geography, job-related knowledge, experience, and budget. The start of the
salary range is typically associated with the minimum experience required.
The role is considered non-exempt so will be eligible for overtime pay in
accordance with federal and state law. The anticipated base pay range for the
position is $22.00-$22.00 per hour.
Benefits:
- Competitive pay
- Health, dental, and vision insurance
- Paid time off and holidays
- Retirement savings plan
- Employee assistance and more
- Term life and Voluntary supplemental life insurance
Why RHF?
At RHF, we are dedicated to making a meaningful difference in the lives of our
residents. We strive to create vibrant communities where individuals can thrive,
regardless of age or background. With over 60 years of experience in providing
affordable housing and supportive services, RHF is a mission-driven organization
that focuses on the well-being, independence, and dignity of every resident we
serve. We offer a collaborative and supportive work environment, opportunities
for professional growth, and a commitment to making a lasting impact in the
communities we serve. Join us in our mission to create positive change and
improve lives—because at RHF, we believe in making every day better for those
who need it most.
Job Tags
Hourly pay, Full time, Work at office, Local area