Job Description

Human Resources Assistant

Location: Mission Community Hospital Department: Human Resources Employment Type: Full-Time, Non-Exempt Pay Range: $22.00 $26.00 per hour

Position Summary

Mission Community Hospital is seeking a detail-oriented and customer-focused Human Resources Assistant to support the daily operations of the Human Resources department. This role provides comprehensive administrative support while helping ensure accurate employee records, smooth onboarding processes, and effective communication across departments. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities

Administrative Support

• Provide general administrative support including filing, scanning, answering phones, and routing correspondence
• Respond to employee and manager inquiries regarding benefits, certifications, leaves of absence, and HR-related matters
• Assist with onboarding activities, including collecting pre-employment documents, identifying missing paperwork, and scheduling appointments
• Maintain and organize employee personnel records
• Support New Hire Orientation by preparing materials, coordinating catering, and setting up meeting spaces or virtual sessions
• Update employee information, job titles, certifications, and benefits records in ADP
• Coordinate with Payroll by delivering PARS, checks, direct deposits, and related documentation
• Process and file terminated employee records and collect required termination paperwork
• Maintain office supplies and HR inventory
• Communicate relevant information to walk-in applicants and support recruitment activities
• Prepare new hire packets and track orientation attendance
• Assist with tracking employee leaves of absence, workers' compensation cases, and benefits payments
• Support HR events, benefits fairs, and employee programs
• Create and replace employee badges as needed
• Educate employees on HR policies and procedures

Additional Responsibilities

• Exercise sound judgment and maintain confidentiality when handling sensitive HR matters
• Escalate issues appropriately when necessary
• Perform other duties as assigned

Qualifications

Required

• Minimum 1 year of general office or administrative experience
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Reliable attendance and punctuality
• Ability to obtain a Fire Card within 60 days of employment

Preferred

• Bachelor's degree
• 12 years of HR-related experience
• Bilingual in Spanish

What We're Looking For

• Strong attention to detail and accuracy
• Ability to work collaboratively with multiple departments
• Professional demeanor and excellent customer service skills
• Proficiency with Microsoft Office and HR systems such as ADP

Join Our Team

If you are passionate about supporting employees and contributing to a positive workplace culture, we encourage you to apply and become part of the team at Mission Community Hospital.

Mission Community Hospital offers a competitive benefits package including medical, dental, vision, paid time off, tuition reimbursement, 401(k), employer-paid life insurance, and additional voluntary benefits for eligible employees.

Employment with Mission Community Hospital is at-will and may be terminated by either the employee or employer at any time, with or without cause or notice, in accordance with applicable law.

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