Job Description

Proposal Writer

We are looking for a Proposal Writer able to draft, edit and refine text portions of AVIAN proposals ensuring they are clear, compliant, and compelling.

Join a company where you can make a real impact – and own a piece of the future.

Are you energized by the idea of helping a company grow smarter, serve our customers better, and connect more deeply? Do you thrive in an environment where your ideas matter, your voice is heard, and your work drives real results? If so, we'd love to meet you.

We're a mid-sized, employee-owned company on a mission to create meaningful value for both our employees and our customers. That means we're not just looking for someone to fill a seat — we're looking for someone who wants to build, innovate, and evolve with us.

Our company primarily serves the Navy and other Department of Defense clients, offering a dynamic environment where your expertise will make a difference.

Responsibilities

• Serve as a writer for proposal technical and management volumes primarily in support of Defense, Aerospace and other government agency opportunities
• Research, organize, draft, and edit technical proposals
• Draft compelling and compliant technical content
• Gather information in a variety of ways such as brainstorming sessions, white-boarding, interviews, research, consolidation of previously developed written materials, and translate it into original text
• Edit and refine written or oral inputs from technical Subject Matter Experts (SME) and Sector Leads into winning proposal content
• Tailor/re-purpose archived content to meet similar requirements
• Draft responses to Government Requests for Information (RFI) or Sources Sought (SS), working either independently using archived information or conducting research, or as part of a team with an assigned technical SME
• Support AVIAN Director of Proposals and the proposal team throughout the proposal process
• Assist in proposal strategy development; define, and help articulate "win themes", strengths, and discriminators
• Create/Revise/Tailor proposal artifacts
• Adhere to proposal schedule and deadlines
• Ensure that AVIAN proposals are grammatically correct and maintain a consistent tone or voice
• Identify and edit the most relevant past performance examples and resumes
• Participate in proposal phases, activities, and milestones including the kickoff meeting, teammate meetings, data calls, brainstorming sessions, proposal reviews
• Assist in execution of Color Team recovery plans and final editing of final version
• Produce narrative sections that reflect win strategy and address all evaluation factors and criteria

Qualifications

Required Education: Bachelor's Degree in related field

Required Experience: Five years' experience performing government proposal preparation functions, including at least two years specifically drafting, refining, and editing Request for Proposal (RFP) technical narratives and past performances. Understanding of DoD organizations, structures, and acronyms.

Required Skills:

• Highly proficient in Microsoft Word, including features used for long documents. Excellent written and communication skills.
• Technical writing and editing, including editorial practice and standards. Demonstrated capability to write clear, logical, and persuasive narrative for a variety of technical and non-technical documents
• Ability to:
• Create original content from research
• Interview subject matter experts and then create original content
• Edit and refine draft written inputs from technical SMEs into winning proposal content
• Tailor/repurpose archived content to meet similar requirements
• Strong time management and prioritization skills, team player with uncommon attention to detail
• Experience working collaborative documents and repositories (SharePoint use)
• Proficient in use of MS PowerPoint and EXCEL
• Ability to work independently or as part of a team to meet deadlines, to include evenings and weekends at times
• Familiarity with preparing proposals for a variety of government agencies including U.S. Navy, Air Force, Army, DHS, and FAA.
• Experience responding to DOD requests for proposals

Desired Experience and Qualifications:

• Familiarity with the Government source selection process
• Formal Shipley training desired, however, a working knowledge of the Shipley or Lohfeld process is acceptable.
• Experience working with AI in proposal development.
• Experience serving as a Volume Lead or Proposal Manager
• Experience serving as a Content Writer

Other Requirements:

• Due to the sensitivity of customer-related requirements, U.S. Citizenship is required.
• Position is open to remote candidate
• Salary range: $80,000 - $90,000 (The offered rate will be based on the selected candidate's knowledge, skills, abilities, and/or experience and in consideration of internal parity.)

About being a part of Team AVIAN:

As an employee-owner, you'll be a catalyst for progress — helping us find new opportunities with current or new customers, company efficiencies, streamline processes, and bring people and ideas together in smarter ways. Whether it's helping us optimize workflows, enhancing the employee experience, or delivering more impactful solutions to our customers, your inputs will have reach and relevance across the organization.

Taking care of each other is a cornerstone of our AVIAN philosophy. Being part of the AVIAN team means being part of a team that takes pride in being expansive in our community because our impact doesn't stop in the workplace. We actively engage in community initiatives, empowering our employees to make a meaningful difference.

You'll Succeed Here If You...:

• See opportunities where others see routine
• Are curious, collaborative, and passionate about making things better
• Enjoy connecting dots across teams, tools, and tasks
• Believe in doing the right thing the right way — even when no one's watching
• Play an active role in our growth, using your ideas and initiative to shape how we work, serve, and succeed together
• Embrace a "one team" mindset knowing we are stronger together through trust, transparency and teamwork.
• Understand the power of ownership — and are excited to be part of an employee-owned culture

Why Join Us?

• Employee Ownership: We're not just building a company — we're building a legacy. As an employee-owner, you'll share in our success and have a direct stake in our future.
• Real Growth: We're expanding, evolving, and exploring new ways to serve. Your contributions will shape our direction and help us grow stronger.
• Purpose-Driven Work: Every improvement you help make is one that adds value — not just for us, but for the people and missions we support.
• Culture of Collaboration: We're big enough to take on meaningful challenges, but small enough that everyone still knows your name.
• Comprehensive Benefits Package: Designed to support your health, financial security, and overall well-being, our health and wellness benefits include medical, dental, and vision coverage, along with telemedicine services and a TRICARE supplement for veterans.
• Flexible Leave Benefits: We prioritize a balanced, supportive environment that allows you to thrive both personally and professionally and offer flexible and paid time off, 11 paid holidays, paid sick leave, maternity and bonding leave, and military training leave.

AVIAN is a service-based organization. As an equal opportunity employer, our policy of business is to seek the most qualified candidate for each talent opportunity without regard to race, creed, color, sex, age, religious belief, marital status, national origin, ancestry, sexual preference, physical or mental handicap, lawful political affiliation or veteran's status.

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