Job Description

Office Administrator

Req ID:


52736

Job Category:


General Administration

Location:

Petaluma, CA, US, 94954

Workplace Type:


Onsite

At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.

Position Summary

Provides administrative support for facility management, contributing to the overall success and operation of the facility. May perform or oversee the performance of activities involved with employee resources, payroll, accounts payable, purchase orders, invoicing, facility purchasing, office equipment maintenance, sales support and other office functions as directed by supervision. May oversee the work of other office personnel. Maintains confidentiality of information when appropriate .

Shift: Monday - Friday 8:00am - 5:00pm

Pay range: $26.00 - $32.00 per hour based on experience

What You Will Do As An Office Administrator

Customer Relationships (50%)

• Assists Administrative Supervisor, Plant Manager and/or Sales Representative by maintaining sales files, contracts, price sheets, mailings, market research; provides Customers with general information, facility brochures; prepares invoices for services; coordinates travel arrangements for visitors, Customers, and facility staff. Creates Customer correspondence; refers Customer difficulties to appropriate location Managers or Sales Representatives.
• Communicates in an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service-oriented offers of assistance, to Customers and employees.
• Administers and controls Customer invoicing through maintenance of price book, performing data entry; and creating batch and monthly payment records.

Operational Excellence (50%)

• Contributes to financial control by collecting (DSO) and maintaining the account receivables to include Customer master list, aging report and invoice list; creating purchase orders and contracts; monitoring office/sales supplies and ordering new supplies within budgetary constraints; maintaining accounts payable records, issuing check requests; and providing various accounting reports to facility management.
• Conducts purchasing functions by receiving purchasing requisitions, issuing purchasing orders; maintains vendor files, quotes catalogs and logs books; controls office supply inventory.
• Contributes to employee record keeping and morale by assuring the accurate and timely completion of payroll change notices; maintains an inventory of benefits and other personnel related forms (as applicable).
• Maintains facility office equipment by reporting malfunctions to vendors if applicable; ordering repair service, referring major equipment replacement decisions to immediate supervision.
• Assists in maintaining facility levels of office support by performing other office functions, including payroll and HR functions (as applicable). Serves as back-up to other office personnel as directed by supervision; oversees the work and performance levels of other office personnel (as applicable). May assist with or complete other general tasks / responsibilities as assigned.
• Protects company confidential information by properly storing, retrieving, and disseminating such information only to those authorized (in accordance with BCP-11.8).
• Contributes in a team effort by performing in accordance to all STERIS policies, GMP, Lean principles and other directives; supports the directives and decisions of higher-level management and performs other duties as assigned.

The Experience, Skills and Abilities Needed

Required:

• High school Diploma or GED plus 8 years of administrative experience or an associate degree plus 4 years of administrative experience.
• Six (6) months experience in the use of spreadsheets and word-processing applications.
• Requires computer literacy to include work processing, spreadsheet and software capabilities.
• Requires a minimum of level 2 math skills (four basic arithmetic functions in all units of measurement, decimals, ratios, rates, and percentages)
• Ability to lift up to 50lb.
• Requires normal hearing range sufficient to hear alarms, bells, horns, etc.

Other:

• Ability to effectively read, write and verbally communicate, occasionally making pral presentations to groups of people.
• Ability to work independently under general guidelines and supervision.
• Effective interpersonal skills as demonstrated through prior experience.
• Able to adapt to changing duties and responsibilities.

What STERIS Offers

We value our employees and are committed to providing a comprehensive benefits package that supports your health, well-being, and financial future.

Here is just a brief overview of what we offer:

• Market Competitive Pay
• Extensive Paid Time Off and (8) added holidays
• Excellent Healthcare, Dental and Vision Benefits
• Long/Short Term disability coverage
• 401(k) with company match
• Maternity & Paternal Leave
• Additional add-on benefits/discounts for programs such as Pet Insurance
• Tuition Reimbursement and continued educations programs
• Excellent opportunities for advancement and stable long-term career

Pay range for this opportunity is $26.00 - $30.00. This position is eligible for bonus participation.

Minimum pay rates offered will comply with county/city minimums, if higher than range listed. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc.

STERIS offers a comprehensive and competitive benefits portfolio. Click here for a complete list of benefits: STERIS Benefits

Open until position is filled.

STERIS is a leading global provider of products and services that support patient care with an emphasis on infection prevention. WE HELP OUR CUSTOMERS CREATE A HEALTHIER AND SAFER WORLD by providing innovative healthcare and life sciences products and services around the globe. For more information, visit

If you need assistance completing the application process, please call 1 (440) 392.7047. This contact information is for accommodation inquiries only and cannot be used to check application status.

STERIS is an Equal Opportunity Employer. We are committed to equal employment opportunity to ensure that persons are recruited, hired, trained, transferred and promoted in all job groups regardless of race, color, religion, age, disability, national origin, citizenship status, military or veteran status, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, genetic information, and any other category protected by federal, state or local law. We are not only committed to this policy by our status as a federal government contractor, but also we are strongly bound by the principle of equal employment opportunity.

The full affirmative action program, absent the data metrics required by * 60-741.44(k), shall be available to all employees and applicants for employment for inspection upon request. The program may be obtained at your location's HR Office during normal business hours.

Req ID:


52736

Job Category:


General Administration

Location:

Petaluma, CA, US, 94954

Workplace Type:


Onsite

STERIS Sustainability

Life at STERIS

Nearest Major Market: Santa Rosa


Nearest Secondary Market: Petaluma

Job Segment:
Administrative Assistant, Healthcare Administration, Payroll, Accounts Payable, Infection Control, Administrative, Healthcare, Finance

Job Tags

Hourly pay, Temporary work, For contractors, Work at office, Local area, Immediate start, Monday to Friday, Shift work

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