Job Description

Job Description

Job Description

Role Objectives: Boarding Agent is responsible for fulfilling ship owner service requests, preparation of paperwork and compliance related to incoming and outgoing ships, as well as to order appropriate resources for and notify port authorities of ships’ arrivals and departures.  The Boarding Agent works under the direct supervision and training of the Port Manager and/or Vessel Manager. 

• Orchestrate movements of vessels to include but not limited to pilots, tugs, lines, and bunkering. 
• Generate necessary government forms. 
• Use Agency operating system as appropriate to perform job duties. 
• Communicate daily updates with principals and terminals 
• Financial responsibilities include but not limited to: 
  • Calculate Preliminary Disbursement Accounts (PDAs) 
  • Approve invoices 
  • Generate accounting sheet 
• Coordinate owner’s requirements, including waste provisions, stores, spares, ship repair/maintenance, needs for crew, supply delivery, etc. 
• Prepare and sign Bills of Lading with Principal and Port Manager approval. 
• Prepare and sign Statement of Facts 
• Other duties as assigned. 

• Organizational skills
• Ability to learn quickly
• Ability to communicate effectively both orally and in writing
• Availability to work nights, weekends, and holidays and to be “on call” 24/7, in case of emergency
• Learn and use agency OS
• Simple math skills and basic statistics required to calculate port expenses and tariffs
• Familiar with various types of vessels/cargo
• Familiar with local port areas

• High school diploma or GED preferred
• Prior experience with ships, tugs, etc. and accompanying paperwork requirements preferred
• Prior Agency experience

• Required to ascend and descend ladders, stairs, scaffolding, and ramps; reach; stand; walk; talk; and hear
• Must exert up to 50 pounds of force occasionally, 10 pounds frequently, and a negligible amount of force constantly to move objects
• Close visual acuity is required to perform activities such as analyzing figures, viewing a computer terminal, extensive reading, visual inspection, and using measurement devices
• Worker is subject to environmental conditions both inside and outside, with no effective protection from weather, with sufficient noise to cause the worker to shout to be heard, and to physical hazards, such as moving parts, vehicles, electricity, heights, and large bodies of deep water

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